Alexa E. Miller, Author at Laborsphere

Your Personnel Files Are About to Become an Open Book: What New York Employers Need to Know About the New Personnel Record Access Law

If you employ workers in New York, there’s a new compliance deadline headed your way — and it’s coming fast. On September 9, 2026, Governor Kathy Hochul signed Senate Bill S3460 into law, giving current and former employees a statewide right to request and review their personnel records. The law takes effect on November 8, 2026, which means employers have just weeks to get their houses in order. It applies to all public and private employers.

Modeled after Massachusetts’s Personnel Record Law, the New York Legislature designed this law to “inspire an open and transparent dialogue” between employees and employers and give workers the chance to challenge and remove “knowingly false or defamatory statements from their records.”

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State & Local Employment Law Developments: Q4 2024

This quarter, we continue to highlight the ever-changing state and local employment law landscape. New state laws that took effect during the fourth quarter of 2024 or as of January 1, 2025, continue to focus on increasing employee protections in Alabama, California, Colorado, Connecticut, Delaware, District of Columbia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Minnesota, New Hampshire, New York, Oregon, Pennsylvania and Rhode Island.

To view the full alert, visit the Faegre Drinker website.

Employees Gain New Protections for Pregnancy, Childbirth Recovery and Lactation

The Pregnant Workers Fairness Act (PWFA), which was signed into law on December 29, 2022, and will become effective as of June 27, 2023, generally will require employers to accommodate pregnant applicants and employees (including “temp” workers) in the same manner as individuals with disabilities. Nothing in the PWFA constrains states and localities from enacting and enforcing, or continuing to enforce, laws with greater protections for pregnant workers.

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The Fate of Non-Compete Agreements in New Jersey Remains Unknown

New Jersey may become the latest state to join the growing trend of states enacting legislation to limit the use of common restrictive covenants, such as non-compete and non-solicitation agreements. In May of 2022, Assembly Bill 3715 (“A3715”) was introduced in the New Jersey legislature which, if passed, would significantly impact employers’ ability to enforce non-compete agreements and impose significant obligations aimed at deterring employers from entering into such agreements.

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California Governor Gavin Newsom Signs Pay Transparency Bill

On September 28, California Governor Gavin Newsom signed SB 1162 into law, effectively amending Section 12999 of the Government Code and Section 432.3 of the Labor Code, which expands pay data reporting obligations, requires certain-sized employers to provide the pay scale for an open position in job postings and imposes new record-keeping requirements. It will become effective on January 1, 2023.

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NYC Releases Fact Sheet on Salary Transparency Requirements in Job, Transfer and Promotion Advertisements – While the City Council Debates Delaying Enactment of the New Law

Employers face new challenges in navigating state and local pay equity laws. New York City joins a number of other jurisdictions that now require employers to disclose pay ranges when advertising job postings – including for incumbents as well as new hires. This law is set to take effect on May 15, 2022 (unless delayed by pending legislation discussed below). The New York City Commission on Human Rights (the “NYCCHR”) recently published a fact sheet providing guidance with regard to Local Law 32 of 2022 (the “NYC Law”). The NYC Law requires all covered employers to include a minimum and a maximum salary in any advertisement for a job, promotion, or transfer opportunity.

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